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National Association of Postal Supervisors 2017 Fall Executive Board Meeting October 22 – 25, 2017

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  1. Call to order 1:00 PM October 22, 2017 by Chairman of the Board Tim Ford

  2. Invocation Jaime Elizondo, Texas Area VP

  3. Pledge of Allegiance Led by Mideast Area VP Hans Aglidian

  4. Sergeant at Arms Cotton Belt Area VP Shri Green and Capitol Atlantic Area VP Richard Green as selected by President Wagner

  5. Roll call Mulidore - All 25 Board members present

  6. Welcome Wagner, Butts, Mulidore

Brian: Welcomed the Executive Board and thanked them for their commitment and dedication to represent the NAPS organization not just at Board Meetings but throughout the years. Brian thanked Ivan and Chuck for their ongoing leadership and counsel. Per Brian, during the Board meeting we will hear from the PMG, COO, CHRO, VP Labor Relations and VP of Sales & Customer Relations. Please keep questions nationally based and make sure any issue that is brought up has already been through the District and Area levels first. Brian reinstituted the EB Constitution & Bylaws Committee to review possible National Convention Resolutions to be discussed at our 2018 Spring Board Meeting. A major decision of this Board meeting is to select a new DDF Provider. This is a team effort, let’s be productive and respectful to each other during this Board meeting as we continue to move our NAPS organization positively forward and for the better. On a personal note, Brian thanked the entire Executive Board for all their thoughts and prayers on the recent passing of a young man that Carol and I considered a son. Though cancer took his life at 42, it never took his will to fight to the end, to beat the cancer.

Ivan: Ivan welcomed the Board to town for the Fall meeting, glad for their safe arrivals. There is a busy week ahead, and we must do the best for our members. Ivan told the Board how grateful he is for the opportunity to serve the membership at NAPS HQ, and also thanked the Board for their thoughts and prayers on the passing of his mother.

Chuck: Welcomed the Board to the meeting as well, also indicating that this was a consequential Board meeting, with many important issues to be discussed and settled. Chuck discussed the new naps.org website, as well as the new banking relationship with Signature Federal Credit Union. Leasing information for NAPS HQ was briefly discussed, but will be more closely examined during the report of our property manager, Stoladi company.

  1. Adoption of Agenda and Program: Motion by C Johnson, 2nd by T Roma ... passed on voice vote.

  2. Minutes of Previous Board Meeting Submitted by C Mulidore C Johnson made a recommendation to suspend reading of the previous Board meeting minutes, 2nd by K Trayer. Passed on voice vote. J Warden made a recommendation to accept the minutes of the previous Board meeting as presented, 2nd by T Needham. Passed on voice vote.

  3. Chairman’s Report Chairman Ford welcomed the Board back to Alexandria for the Fall 2017 Board meeting, and explained the rules and protocol of the Board meeting. Chairman Ford also said NAPS is a family, and even when we disagree on issues, we always come together at the end of the day, just like family does.

  4. Secretary/Treasurer’s Report Mulidore

    A. NAPSInvestments,Assets&BalanceSheet

    As of June 1, 2017, NAPS investments totaled $13,734,573.58. On September 30, 2017 NAPS investments totaled $14,025,201.18 This is a 2018 Fiscal year-to-date increase of $290,627.60 or 2.1%.

    Total NAPS assets at end of its Quarter 4 (May 31, 2017) were
    $ 18,364,328.83. NAPS’ Quarter 4 “Revenues less Expenses” was ($162,167.61). This was reflected in the Secretary Treasurer’s Financial Report published in the October 2017 Postal Supervisor.

    As of October 2, 2017, the NAPS General Fund consisting of our PNC Checking and PNC Money Market accounts was $33,709.71 and $2,057.31, respectively; totaling $35,767.02. As NAPS is in process transitioning to Signature Federal Credit Union, the Signature FCU Checking account balance on October 2, 2017 was $255,944.80 and the Signature FCU Money Market account was $50, 989 for a total of $306,933.80. The grand total in all accounts as of October 2, 2017 was $342,700.82.

    NAPS also recently underwent its annual financial audit, as conducted by Cohn/Reznick LLP. A copy of the audit was given to all the Board members. Most importantly, there were no findings issued against NAPS HQ.

    B. NAPSLogoTrademark

    NAPS filed with the U.S. Patent and Trademark Office on February 20, 2017, to trademark two NAPS logos, the most recognized red/white circle logo, as well as the modern looking logo used at LTS. This is an effort by NAPS to have control over who or what entities utilize the logos for various purposes. We are currently awaiting the Commissioner of Patents and Trademarks to issue the Notice of Allowance, the final step in the process.

    Part of this process was to update NPI registration in the state of Delaware, which had lapsed, and will soon be transferred to Virginia, and to register NAPS an entity in the state of Virginia, which has now occurred.

C. NAPSPropertyInc.

As of October 1, 2017, the NAPS building is 100% leased. The former Ladas and Parry space on the lobby level is now occupied by LRB under a long-term lease. NAPS is not receiving regular Owner Distributions through FY 2018 due to projected maintenance, tenant improvements, and potential lost revenue through unrenewed leases.

D. Web & Social Media Report

As of Oct 1, 2017, NAPS HQ Social Media results are as follows:

o NAPSHQ2U has 6551 members receiving the online newsletter with an average “open rate” of 31%. Approximately, 33% of those opening NAPSHQ2U view the issue on their computers while the remaining 67% viewed NAPSHQ2U on their mobile devices.

o NAPS Facebook “Likes” are 1,622.

o NAPS has 459 Twitter followers E. Membership

As of the August 2017 DCO (reflecting DCO membership through PP16 and PP17) NAPS had 27,064 members (25,748 active and 1,316 associates, 95% and 5%, respectively). Total membership from a year ago, (PP16 and PP17 2016) was 26,528 (25,144 active and 1384 associate); an overall total SPLY increase of 536 members or 2%.

As of the August 2017 DCO, the total number of active EAS non-members was 9,675. This number is based on the USPS payroll files of non-member EAS, who are coded non-postmasters. Based on current membership totals, there are approximately 27.3% non-members. To date, the NAPS September 2015 Membership Drive has generated 371 new members. NAPS continues to encourage membership growth by providing sponsors of new members a $25 NAPS check.

The latest NAPS HQ Membership Drive launched in mid-January 2017 has currently generated, as of August 1, 2017, 291 new members generating $26,481 in new annual per capita dues. There is no sponsorship award.

Local and state branches continue to receive their NAPS Non-Member and Change Summary Reports along with their DCO Report and their Mail Report on a monthly basis.

11. Disciplinary Defense Fund
Scialla DDF Report: Per Charlie Scialla, it has been a busy 6 months.

5 cases won at MSPB, 5 cases lost at MSPB, and 37 cases settled. Discussion about DDF cases, the process to file, process and hear the case. 650 hearings vs MSPB cases. Too many TACS and sexual harassment cases.

Bruce Moyer Legal Pay Talks Update Bruce Moyer and the Resident Officers gave the Board an update on the current state of pay talks. Ongoing litigation was also discussed.

  1. SPAC Report, and Legislative Update Butts, Moyer, Maddocks

    Update given by Executive VP Butts, Legislative Counsel Bruce Moyer, and SPAC manager Katie Maddocks on SPAC participation and spending in 2018 congressional races.

    From Jan 2017 thru Oct 20, spent $121,000 from SPAC. As of Oct 20, 2017, $237,300 in SPAC war chest.

    Legislation budget reconciliation requires 51 Senate votes, this is the path for tax reform. Budget resolution passing requires committees to flesh out the details. Able to move from original $160 billion in cuts to $32 billion ... Senate cuts for federal employees were $0. House will accept the Senate budget resolution, avoiding a conference.

    Postal reform stalled ...

  2. Sheri Davies, Conference Direct

    Update on LTS for 2018, as well as National Convention planning update. Also discussed was potential sites for the 2022 National Convention, which delegates will decide at the 2018 convention.

  3. Old business - None

  4. New business Hiring of new DDF provider. National President Wagner gave the Board instructions on the vote for the new DDF provider. The candidates were Al Lum, and Glenn Smith. The vote conducted was by secret ballot, with a committee of 5 Board members responsible for counting and validating the voting. Al Lum was selected by the Board to be the new DDF provider effective January 1, 2018.

    David Williams COO Oct 23, 2017

    Thanks to everyone for representing the leadership team. Lot going on hurricanes and wildfires challenges are a credit to the leadership team across the country stories about customers that in midst of dramatic impacts to their lives are so happy to see the post office there, processing and delivering mail. The front-line leadership team is the backbone of the leadership team.

    Evaluating NPA due to impact of natural disasters

    Priorities Development of people and keeping them safe, Service, Efficiencies to keep mail affordable

    1. Development Still seeking to fill front line jobs, vacancy rate at 6.3%

    2. NSP-Getclassesstartedandcompleted,needNAPShelpgettingnewsupervisors through the classes. Need leadership team filled out and trained.

    3. Service 3 to 5 day 1st class mail is biggest opportunity. So far, across the board, all indicators are above last year. Need help with scanning, big opportunity. Surface visibility must improve to help identify transportation issues.

D. Schedules to match workload lost 5.7 billion pieces of market dominant mail piece volume ... operational footprint is bigger than necessary to support it .... too many machines, 2/3 of mail processing employees were in wrong schedules. Projections are to lose another 3.2 billion pieces this year.

  1. Cannot operate in “status quo” mode – changing many schedules, not doing this to upset family life, but to drive efficiencies and stay viable into the future. F1 scheduler, and models are pretty good, not perfect, but a good starting point. Equipment plans must match operating plans.

  2. Customer Service 15% of F4 employees in the wrong schedule, which are based on e1994’s ... have to make changes. Must be responsible to our customers and stakeholders.

  3. Must drive service efficiencies, develop our people

Questions:

  1. Vehicles no vehicles yet for peak

    Response VMFs are involved in developing the strategy, and deploying the vehicles accordingly.

  2. Controllable Income is 0 through August 2017 it is 20% of NPA, equates to 12% of everyone’s composite.

    Response – 2 parts, cost and revenue ... commercial revenue took nosedive in Feb 2017. Political mail drove income last year. Volume softened in winter, late spring. Wide variance in plants “match” rate – some below 10%, some over 90%. . these are schedules that “match” the workload. Much resistance to the schedules changes at all levels of the organization, possible driven by fear of change and failure.

    3 customers had biggest chunk of volume loss on marketing side

    Act on all engagement programs-

  3. Safety at forefront of most recent natural disasters, managers given “professional autonomy” to make best decisions - Williams

  4. Operational Window Change Success or failure?

    Response Mixed results. It allowed USPS to right size number of facilities; it has been adjusted and tweaked as volume has changed. Reduced number of machines, changed transportation schedules, success in dynamic routing optimization of transportation.

  5. Communication Poor to field in terms of time to adjust new schedules, sometimes as little as a few days. As craft schedules change, EAS schedules must as well.

    Response Need to move quickly, but must better communicate. Have Board members let me know those places where notice was to change schedules in 1-2 days.

  1. 5500 out of money in NPA? Response numbers not finalized yet, corporate at 4.0 ... mitigation conversations underway. Unknown yet. ...However, there are no “banked” hours at HQ.

  2. Vacancy rate at 6.3%, possible higher due to details --- backfilled by details Response Validating detail authorizations, from Operations standpoint must eliminate as many details as possible

  3. How can NAPS help with scheduling?

    Response – Explain the “why” ... big workload reductions...continue to operate in an affordable manner, huge volume and revenue losses. Models are not perfect; we need leadership inputs into the models.

  4. Contractor failures hurting service in terms of measurement and transportation. Improve THS contractor placarding into plants.

    Response trips on time reflect some failures, such as contractor failures, so the goal is not 100% ... automating the 5500 process, based on geo-fencing, process now too cumbersome.

  5. Sunday Amazon staffing EAS not being given days off due to staffing shortages in field

    Response- SWC process underway to evaluate this process, to right size the EAS staffing

    Doug Tulino VP of Labor Relations

FY 2018 will be a difficult year, projected to loss another 4 billion pieces of mail volume.

Legislation is a difficult issue, postal reform set back in part due to resignation of our committee chairman Jason Chaffetz. Unlikely a standalone postal bill can pass due to political climate, may need a postal relief bill attached to another bill.

Pricing regimen currently tied to CPI price cap .. may need to change pricing tied to CPI, maybe attached to some other scheme.

Internal decisions to improve/change the structure of the organization, right size.

Pay talks underway now with EAS; collective bargaining will begin in February with rural carriers’ union.

Questions

  1. Some Areas requesting FOIA to get information

    Response –Shouldn’t need to do that from a postal entity in a response to a request for information on representation ... especially if the information was relied upon in creation of the action given to the member.

  2. Clerk jobs in Labor Relations, why?

Response APWU challenged USPS in arbitration, post office ordered to create 362 clerk jobs, decision was made to create this positions in HR. Clerks working in sensitive areas will be required to sign an agreement understanding they work around sensitive information.

  1. Following the contract in terms of SDO usage ...

    Response Tool to assist in overtime scheduling out there, however grievance payouts have not changed. Yet supervisors are told to not use SDOs ... Will use data to document this to senior leadership to reduce grievance payouts, currently at approx. $25 million per year.

  2. Accenture – Contractors involved in PDI’s?
    Response -PDIs will be between the EAS and the employees immediate Manager.

  3. Engagement How to Improve the Workplace?

    Response -if people are treated the right way, scores and productivity in all areas will improve.

7. Sales Is Sales separate from other EAS?
Response
Sales is under the same requirements as all EAS employees

Cliff Rucker, VP Sales

Deliver world class customer experience, commercial customers his priority. Enterprise Customer Care (ECC) 4 call centers nationwide.
Grown package business by 58% in last 5 years.

10 million more calls into call center over 2016. About 35% of customers have said they have gone to a competitor due to poor service from USPS. Trying to improve service due to rising call volume and need for customer support.

Large customer concern by no one answering phones at local office, however #1 issue by customers is where is my package? (single piece package lookup) Only 53% of customers indicate they are satisfied with SPLU process, compared to 74 % at UPS or FedEx.

Trying to fix call center issues by changing system look up for missing packages by using artificial intelligence and GPS data.

Improvements in BSN network as well.

Questions:

Scanning Issues?

Response: Arrival at unit scan will now generate message to customers, not from UPS and FedEx

Controllable Income; same message from Dave Williams

Response- did not forecast and see trends that indicated loss of 5.3 billion mailpieces in 2017. Everyone owns revenue and the customer experience ...

RAC (Reasonable Accommodations Committee) committees taking over 30 days, why?

Response - Responses for Sales employees should not take longer than 2 weeks.

LA call center is only one that handles international calls ... working to digitize process to resolve paperwork issues, hoping to improve workload issues around international complaints.

Need better quality leads from the field in terms of employee leads Accenture?
Response -Sales uses them for various issues.

Jeff Williamson, CHRO

NPA will not publish end of year results this week, evaluating mitigation due to storms, reevaluating total revenue, retail revenue in areas with large amounts of closures. Will not be any cell movement at national level, but will see significant improvement in some districts. Once that is completed mitigation for local issues will be opened up. Mitigation will not count weekends this year, will not go out on a Friday afternoon as last year mitigation is an online process HQ can see the process ongoing.

Normally mitigation on the corporate side is not done, due to storm and fire impact it will be done this year at the national level, and also for the districts since the impacts would have been felt there as well.

Corporate score is hovering around 4
2018 NPA
waiting to wrap up, NAPS submitted to USPS our input on 2018 Comment from Board member - Contractor failures driving late trips

Engagement USPS should make engagement not just a program, but a daily part of who we are as an organization. Strong correlation between engagement and safety... Post office will start to use data provide by Gallup to improve performance, safety, other metrics.

Megan Brennan PMG New FY but same focus ... State of the Business:

Financials for FY 2017 accelerated decline in mail volume. Lost 5.5 billion pieces of mail in 2017 so cannot maintain the same infrastructure as before with that volume loss ... we must realign schedules to operational needs. Presort is 65% of 1st class volume, and the accelerated decline in that was unexpected. Been since 2012 since we last saw volume declines this large. Will continue to focus on package sortation equipment. These trends are expected to continue. FY ended with controllable loss and a net loss.

$6.9 billion in total costs so payment was withheld for unfunded retiree costs etc ... without legislation we cannot continue to default on these liabilities. Healthcare and tax reform have taken the attention of Congress, but USPS still needs legislation. Projecting 2.5% decline in volume, possibly 146 billion

Testing machines that process 60,000 pieces per hour

Questions

  1. Amazon still partnering?

    Response - Amazon is our largest customer but are supplementing through their own means. USPS does not foresee losing Amazon as a partner, growth should continue.

  2. New vehicles?
    Response
    new Promaster vehicles being deployed Next Gen vehicle being tested
    Off the shelf vehicles

  3. VERA?
    Response
    Not at this time.

Pricing – waiting on pricing structure from the review ... remains to see what type of price cap is necessary. Before PAEA USPS had pricing authority, now as result of the law pricing is tied to CPI.

Some issues with other countries using postal network to ship opioids to US. Working with other posts worldwide, and Customs agencies to address the influx of opioids into America. The STOP Act is an effort to force the USPS to use data to detect this at the border, imposing fees and penalties if effort is not working. Would need funds to pay for this, and the impact on the Postal Service.

Self-driving vehicles more to follow, as this technology develops.

Dillard Financial Solutions

A presentation was made by Dillard Financial Solutions to the Board for the purpose of entering into a financial partnership with NAPS.

Consultative Meeting

Bruce Nicholson, Phong Quang and Janet Peterson represented USPS. The consultative agenda was previously submitted to the Board.

0917-01.

October Consultative Meeting Agenda w/ NAPS Executive Board

NAPS is requesting answers to the following questions involving the Sales unit.

  1. NAPS would like to know who is the group Accenture? (Addressed by VP Sales Cliff Rucker during his presentation to the Board indicating Sales uses Accenture for a variety of functions)

  2. NAPS would also like to know what is their role in the Postal Service as it pertains to Sales. (Same as question #1)

  3. NAPS would like to know where the group Accenture falls in the Leadership structure of the USPS?

  4. NAPS would like to know who is Kevin Helmer and what is his employment status with the USPS? (Per Mr. Rucker, Kevin Helmer works within the Business Customer Intelligence group)

  5. NAPS would also like to know what his role is as an HR Labor Liaison?

  6. NAPS is requesting a copy of the Standard Position Description for the job title HR Labor Liaison, Sales.

  7. NAPS would also like a copy of the internal job posting for this position. NAPS would like a description of Mr. Helmer’s role in Sales? (Not provided)

  8. NAPS would also like to know why Mr. Helmers communicates from outside of the USPS firewall from an AOL email address? (It is permitted as a contractor for him to communicate from an AOL email address)

  9. NAPS has received correspondence from Mr. Helmer that states;

    "My name is Kevin Helmer, and I work as an HR liaison for field sales and HQ in the sales arena. I wanted to let you know our Labor Manager, Mr. Sgro is out of the office and will return the end of this week. "

  10. NAPS is requesting a copy of the Standard Position Description for the job title Labor Manager, Sales. NAPS would also like a copy of the internal job posting for this position. NAPS would like to know why does Mr. Sgro or

Mr. Helmer sit in on most if not all PDI's or I&I's for Sales employees? (Per Mr. Rucker this practice will cease immediately)

Response: Normally, an investigative interview of employees covered under the provisions of ELM 650 should occur between the employee and that employee's immediate supervisor or manager. There may be occasional situations where it would be inappropriate for an employee's supervisor or manager to conduct the investigative interview. The employee may request representation during these investigative interviews if the employee has a reasonable belief disciplinary action may ensue. NY Area VP J Warden inquired whether this policy would pertain outside of Sales in all functions, the response was yes. Warden then asked if during an OIG investigation should someone other than the OIG being sitting in taking notes. Specifically, H.R. or someone from Labor Relations? The response from USPS representatives was “why would anyone want to sit inand he doesn't believe the OIG would allow it.

  1. 0917-02  NAPS has received concerns from the Northwest Area in districts such as Portland, Seattle, and Montana of POOM restructuring. NAPS would like to be consulted on Organizational Changes that are impacting EAS employees in these area's

    Response: HQ Organizational Design team is unaware of a Manager Post Office Operations restructuring and this should be directed to the Western Area.

    A decision letter was provided to NAPS on October 5 advising of the Postal Service’s decision to upgrade the MPOO EAS-22 position to an EAS-23. Revisions were also made to the position descriptions of the MPOO EAS-23 and 25 to ensure that they reflect the roles and responsibilities of the positions. This upgrade in level may result in realignment by Districts of post offices assigned to some MPOO positions.

  2. 0917-03  NAPS received correspondence dated August 15, 2017, from Alan Moore concerning revisions to the position of Postal Police Officer. NAPS would like to know who will be assuming the duties and responsibility of the following requirements;

    NAPS does not find the provided summary of changes to be in line with the changes made. NAPS also contends that explanation of some changes are not listed at all.

    1. Performs a variety of duties pertaining to the security of postal buildings, personnel, property, mail and mail in transit in support of the postal security program.

    2. Performs a variety of duties pertaining to the security of postal buildings, personal property, mail, and mail in transit.

    3. ...exercises standard care required by the Inspection Service on firearms and... Maintains assigned firearms in good condition.

  1. No requirement to maintain a daily log of orders and basic information for the security force.

  2. No requirement to answer the office telephone and responds to reports and inquiries.

  3. No requirement to maintain order and safeguard the facility, property, and personnel, ensures the application of security measures in mail handling areas.

  4. No requirement to force personnel, responds to emergencies and other conditions, including burglaries and hold-ups, requiring immediate attention.

  5. No requirement to control access to ... building at an assigned post... Requiring identification.

  6. No requirement to testify in court on law violation within assigned authority...

  7. Supervised by Security Supervisor, Security Supervisor in Charge, or Security Officer-in-Charge.

  8. No requirement for the extensive training course which includes qualification in the use of firearms.

  9. No requirement to be minimum physically able to effectively perform the duties of the position.

  10. Applicants no longer need to possess a valid driver’s license issued in the state in which they reside.

  11. No Requirements for a security clearance.

  12. No Requirements to be fingerprinted.

  13. Nominimumage.

  14. ApplicantsneednotbeUSCitizen.

  15. Applicantsneednotpassdrugscreeningtest.

NAPS is requesting that the duties of the position of Postal Police Officer be delineated between PPO EAS and PPO Craft. NAPS further ask that the duties and responsibilities found in Standard Position Description for POSTAL POLICE OFFICER Y-06, OCCUPATION CODE: 2335-24XX, continue to be maintained as the SPD for PPO EAS employees.

Response: Janet Peterson, LR Specialist Policy and Programs who also administers the contract with the Postal Police Officers Association (PPOA) addressed the Board on this issue. USPS stated that only changes were made to the bargaining unit position, Postal Police Officer, not the Supervisor, Postal Police.

1017-01 USPS HQ has continuously requested and required NAPS advocates to engage issues at the USPS local level to seek resolve. NAPS advocates have attempted for months to engage the Leadership in Northlands and Dakotas district on an

issue with Sunday Amazon operations. As you see from the attached email string that leadership has stopped communicating with NAPS on this very serious issue.

Engaged communications must be a two-way street if the USPS is going to reflect itself in a more positive manner against other companies that it is rated within the Postal Pulse survey that is conducted by Gallup.

NAPS is requesting engagement retraining be scheduled for Northlands and Dakotas district leadership.

Response: We don’t recognize this request to be consistent within the meaning of Title 39 1004. This should be directed to the Western Area. In addition, after reviewing the email string provided, we noted several messages showing communication between local management and local NAPS representative.

  1. 1017-02  Phased Retirement is a human resources tool that allows full-time employees to work part-time schedules while beginning to draw retirement benefits. This tool allows managers to better provide unique mentoring opportunities for employees while increasing access to the decades of institutional knowledge and experience that retirees can provide.

    NAPS views this initiative as a forward-thinking policy that would allow the USPS to continue its efforts to deliver service that is effective, efficient, and supportive of USPS growth.

    NAPS would like to know if there is some active consideration of applying this program to the USPS? If not, what are the reasons for not considering it?

    Response: The Postal Service examined this program closely and determined that it would not implement the program at that time due to the complexity of our operation. Our employee organizations were notified of this decision in June 2015 followed by an announcement in Postal Bulletin 22419 (7-9-2-15).

    OPM had indicated that it would continue to evaluate the phased-retirement program and that it may revise the phased-retirement regulations in the future. Should OPM revise the regulations, the Postal Service will carefully consider those revisions and will reevaluate whether to implement the program.

  2. 1017-03  With the devastation of back to back hurricanes that caused wreckage to Postal operations in the East, South, and Caribbean, NAPS would like to know what level of remediation will be provided for the negative impacts these natural disasters had on the service of the USPS? This is to include facilities that had to take on operations from impacted area.

    Response: The following is standard language found in the Field Unit Mitigation Reference Guide outlining qualifications for Unit Level Mitigation consideration.

The Installation head may request unit mitigation when the mitigating factor is a significant occurrence beyond a unit’s control.

The initial request for consideration must describe the situation that caused an adverse impact on the unit indicator(s) and resulted in a lower overall performance rating as well as the efforts made to offset the occurrence.

The criteria for determining whether an event qualifies as a mitigating factor are listed below:

  1. The occurrence caused a negative result in one or more of the unit indicators

  2. It was not already mitigated in NPA

  3. It negatively affected the NPA composite summary by at least one cell.

  4. The occurrence was beyond the unit’s control

  5. That the unit made efforts to offset the occurrence that impacted the unit indicator, and what those efforts were

The downward change in the NPA composite summary result in a lower PFP overall performance rating

  1. 1017-04  NAPS received the CFS Master Site List that identifies EAS that will be impacted by the CFS and PARS organization change.

    NAPS is requesting to know the RIF avoidance timeline for this Organizational Change? NAPS would like to know what cross-training opportunities are being afforded to the potentially impacted EAS? NAPS is requesting current EAS vacancies within a 50-mile radius of the impacted facility.

    Response: The Postal Service provided a briefing to NAPS on August 31 regarding the Mechanized Forwarding System (MFS) pilot.

    The MFS initiative is still being tested, therefore implementation of this system is undetermined. Upon completion of the pilot, if it is determined that MFS will be implemented, and if that implementation may result in impacts to non-bargaining employees in CFS, then we will discuss those impacts with NAPS.

  2. 1017-05  NAPS is requesting to know the following as it applies to NPA 2017;

    1. How many EAS are not “in the money” for NPA 2017?

    2. Has the reserve bank been spread to those impacted NPA groups?

    3. What is the make up the reserve bank (money, work hours...)?

    Response:

1. As of August 2017, there is an estimated 6,242 EAS employees that are projected in less than Box 3.

  1. Yes, all funds set aside in the HQ Field Service wide account for FY2017 have been issued to the field

  2. The HQ Field Service wide account contains dollars for both Salaries & Benefits, and Non-Personnel expense items.

1017-06 NAPS has been informed that EAS employees in the Western Area were mandated to complete an eIDP if the employee was not in a cell block 6. NAPS would like to know what mitigation will be given to EAS would do not reach cell block six due to not getting the support from their managers required by the eIDP?

Response: NAPS should direct this question to the applicable installation or District that allegedly issued this mandate and escalate to the Western Area, if necessary.

Karen Young The Postal Supervisor

The Board was given an update on the Postal Supervisor magazine by Karen Young, editor of the magazine.

Executive Board Committee Reports

SWC The SWCs Work Study that began on March 2, 2017 concluded on September 1, 2017. We received some good data from some of the Offices/Stations. Unfortunately, not from all. Numerous site visits were conducted by N.A.P.S. Northeast Regional V.P. Tommy Roma and I which there were mixed findings. Ms. Carissa Surprise from the Northeast Area also headed a team that performed site visits which entailed following and documenting the supervisor throughout their work day which validated the data being submitted on the daily work sheets. Some of the sites the supervisors were very engaged in this process where others did not perform any of the daily work sheets. On June 20, 2017 a re-grouping meeting was held in New York at the New York District Office. All sites involved in the work study were asked to send a representative along with the respective District Managers. Mr. Doug Tulino, V.P. of Labor Relations and Mr. Ed Phelan Northeast Area V.P. were also in attendance and informed the group of the importance of this study.

A meeting was to be held with Mr. Tulino, Mr. Phelan, Mr. Roma and I to discuss the data that had been collected to ascertain the direction to proceed. Unfortunately, with the recent incident affecting operations in the Caribbean which is part of the Northeast Area schedules of all presently do not coincide but we do anticipate a meeting in the very near future. Once the meeting is held and a direction is determined, the findings will be shared with all members of the SWCs Committee and the Resident Officers.

One direction we will be looking at is the possibility of establishing a non-traditional supervisor position. The position will alleviate the burden of Sunday coverage and assist with rest day coverage in some offices/stations.

Since the inception of the SWCs Committee supervisory positions have been established nationwide. Positions were added based on the agreement to count employees working in

R.M.P.O.s with the parent office/station with the remainder being calculated on additional craft staffing. The issue we are confronted with now is craft staffing is being reduced based on Route & Count Inspections and Function 4 Reviews.

James G. Warden
SWCs Committee Chairman N.A.P.S.

Training Reviewed Officers Training Manual, seeking to reduce the size and make it more user friendly. The Training committee noted that while the current manual is very explicit, it may be too long and unwieldy for effective use by NAPS members. Some ideas include a quick reference cover page for each chapter, streamlining and combining chapters to reduce redundancy. Also, the new DDF provider must be inserted into Chapter 11 once selected. Finally, adding a link to Postal manuals may allow officers in the field an easier point of reference.

Legislative Update on legislative priorities and goals by Western Area VP Marilyn Walton are presented with each committee member presenting an individual report:

Ivan Butts, National Executive Vice President

  1. I have continued to move the NAPS legislative agenda forward and sought support for numerous Pro-Postal pieces of legislation such as;

    1. H Res. 15 Maintaining 6-day delivery

    2. H Res. 31 Return to Service Standards as of July 1, 2012

    3. H.R.760 Postal Service Financial Improvement Act of 2017

    4. S.873 TSP Modernization Act of 2017

    5. H.R.3031 TSP Modernization Act of 2017

    6. H.R.756 Postal Service Reform Act of 2017

  2. Also worked on speaking against legislations that could prove harmful to Postal employees.

    1. S.372 STOP Act of 2017

    2. H.R.1057 STOP Act of 2017

    3. H.R.3257 Promote Accountability and Government Efficiency Act

    4. H.R.3200 Taxpayer-Funded Pension Disclosure Act

  3. The focus for NAPS Legislation has shifted to addressing the current proposed budget as stated by Louis. This budget is particularly mean spirited towards Federal employees.

  1. The 2018 budget will punish the public servants who have dedicated their lives to serve our nation.

  2. The federal workforce has already contributed $182 billion towards deficit reduction since 2011 through a three-year pay freeze, reduced pay increases, unpaid furlough days due to sequestration, and two increases in retirement contributions for new hires, without any additional benefit.

  3. The budget will enact an increase of 1 percent in retirement contributions for those in the Federal Employee Retirement System (FERS) phased over a period of several years.

  4. Replace the current high three average salary to calculate retirement annuities with a five-year salary baseline.

  5. Eliminate the cost-of-living adjustments (COLA) to current and future FERS employees

  6. Reduce the COLA for CSRS employees by 0.5 percent.

  7. Eliminate the FERS annuity supplement for eligible employees.

  8. The House budget specifically proposes reducing the rate of return to the Thrift Savings Plan's G fund. Such a change would make the G Fund virtually worthless from an investment standpoint for TSP participants who are saving for retirement, the Federal Retirement Thrift Investment Board reported in July.

Met with Senator Jon Tester’s office to address letter sent by the senator that suggested that Supervisors be terminated for the failure to properly document delayed mail volumes. NAPS’ disappointment with this position was expressed. The office stated that the Senator was fully aware that the burden of this failure rested with USPS leadership. NAPS successfully frame the delay mail issue as continued fall out form Plant Consolidations, whereas now facilities do not have the processing capabilities to process the mail on hand. NAPS also related the question, how could the USPS continue to report to legislators declining mail volumes that warranted facility closes, while maintaining 2 Billion pieces of delayed mail.

Katie will provide the Board with the SPAC update as will Bruce speak on Legislation. Below in the unveiling of the 2018 SPAC Drive for 5 pins:

Marilyn Walton, Western Region VP, Legislative Committee Chairperson:

  1. Currently the California Legislative Coalition Communication directors

  2. The coalition is working on a Disaster Relief Bill for Postal Workers. The need for this type of state legislation has been magnified by the recent three powerful and devastating Hurricanes, and the massive California Wild fires. This assembly bill would help to fund Postal employees who volunteer assisting with these disasters. While there are some special leave policies there needs to fund that would not put the burden on the employees!

  3. The Coalition is laser focus on targeting California Legislators that are anti-labor, postal and federal workers. Seven California Legislators have been identified and the organizations are working on this issue.

  4. We are currently working on our 2018 Annual Coalition event in Sacramento in conjunction with the other Man Agent Association, NARFE and all the Postal Unions and Federal Employees unions.

  5. Continue to publish a monthly blog which includes monthly updates on Legislation and promotion of signing up for SPAC contributions

  6. Travel to several conventions, training session and NAPS events and promoted Legislation involvement and provided information of the need to NAPS members to contribute to SPAC.

  7. With the help of Ivan and Kathie could sponsor two groups the California Fundraisers in September. Mike Thompson, (D) 5th District Annual BBQ, ten members from East Bay Branch 127 attended. Also, fundraiser for Ami Bera (D) 7th District sponsored ten members from Sacramento District Branch 77 and Central Valley Branch 197.

Jimmy Warden, New York Area VP

This past summer Tommy, Jamaal Muhammad (President of Branch 68) and I visited Congressman Dan Donovan R-NY of Staten Island regarding HR 756. We could have him sign on as a co-sponsor.

In early September Branch 202 attended a fund raiser for Kathleen Rice D-NY of Long Island. I was unable to attend due to a prior commitment.

We (Tommy, Greg, Hans and I) just held a training seminar this past weekend for the Northeast Region. We could have it in Upstate N.Y. at a place which gave us a reasonable cost. This being said we did not charge a registration fee. We requested in place of a registration fee each attendee donate to SPAC. For each $10.00 they donated to SPAC we gave them a raffle

ticket. Tommy, Hans, Greg and I bought the raffle prizes which also included a free all-inclusive weekend for two at the same place. We raised $7,140.00 for SPAC. Ivan spoke at the seminar giving a great presentation on both the Legislative front as well as SPAC.

At the training seminar I just stated, a member of Branch 100 recommended that why don't we (NAPS)possiblystartreachingouttothemoderateRepublicansfortheirsupportonissues. Ivan had sent me the list for the Northeast area which I sent out to my email list asking Branches to try and meet with those respective representatives.

Jimmy

Louis Atkins, NAPS Immediate Past President

  1. NAPS members are very concern about the possibility of Congress passing legislation that would cut their benefit at the same time make them pay more. October 5, the House of Representatives passed a budget resolution that directed the House Oversight and Government Reform Committee to cut $32 billion from programs under its jurisdiction. These cuts were not identified but the only programs that provides such savings are CSRS, FERS, TSP, and FEHBP. These cuts could take many forms: retiree COLA cuts, raising the employee FERS contributions, changing the formula for calculating CSRS and FERS benefits, reducing the earnings of the TSP G-Fund, increasing retiree FEHBP premium contributions, and eliminating the FERS supplement for pre-65 annuitants. A record of the actual votes can be linked through the House Clerk's Website.

  2. The Senate is presently considering its own budget resolution, which, yet, does not have a bill number, nor does it currently include instructions to cut federal and postal employee and retiree benefits. The Senate is likely to vote on its own budget during the week of October 16. It is important for all our members to let their U.S. Senators know to oppose adding any reconciliation instructions to cut federal and postal employee health and retirement benefits.

  3. House. Res. 71 doesn’t have the force of law, it does sets the stage for an Omnibus Budget Reconciliation Act that would have the force of law and could radically modify member health retirement programs, resulting in benefit cuts. Obviously, this administration and Congress is quite different. So, members should be prepared for battle.

Kevin Trayer, Michiana Area VP Legislative activities:

I still think efforts should be focused at the local level. Also, it seems many legislators are resigning or not seeking re-election.

I am encouraging State Legislative officers to keep an eye out for local events to attend and help raise more SPAC funds.

I recently worked with Ivan and Katie to get tickets to a fund raiser for Brenda Lawrence, Branch 23 officers attended this affair and publish information in the Postal Supervisor magazine.

Bob Quinlan, Southern Region Area VP Legislative Report:

Over the summer my legislative activities have been to visit Congressman Webster’s office in my district. Congressman Webster is not a supporter of the Postal Service but I keep trying. I sent in the last Legislative update from Bruck hopefully that will at least allow him to support the government workers.

In our efforts to raise money for SPAC is during our State Convention in Georgia, Florida raised a total of $23,000. We conducted a silent auction SPAC raffle, a walkathon and 50/50 with every Branch meeting thought the state during the year.

Ethics No Report

Postmaster Recognition of new membership opportunities, make Postmaster recruitment an ongoing process. Messaging to Postmasters as to “why NAPS?” ...

Membership responsibility of all Board members, attend career conferences, new supervisor training classes, Postmaster essentials classes and daily engagement with non-members.

PFP Advisory Review of NAPS proposals to improve NPA for FY 2018.

Duties and Responsibilities The Committee presented the Board with a revised Duties and Responsibilities Guide for FY 2018.

Jim Stokes, Stoladi Mgmt Update

Update on NAPS HQ building 100% leased, with several additional tenant renewals in FY 2018. This will drive tenant improvement costs up, even as normal maintenance is on-going. The vacancy rate in Alexandria is approximately 12%. Construction costs are up, tenant improvements now above $35 per square foot. Stoladi has on site property manager for NAPS HQ, plus a senior engineer.

Stacey Herndon PNC Investments
Gave the Board an update on NAPS investments, portfolio, and investment strategies.

LTS Update

Dates of 2018 LTS are March 11 thru 14, 2018. Registration will be via the NAPS website at www.naps.org. Due to the unavailability of Arlington National Cemetery for our traditional wreath laying on the Sunday of LTS, it has been rescheduled for Wednesday March

National Convention Update

Dates of the 2018 National Convention at Mohegan Sun Resort in Uncasville, Ct are August 6- 10, 2018. Registration will be via the naps website, www.naps.org.

 

Recommendation 1 Executive VP / Legislative Assistant be allowed to attend regional / area training seminars to assist with SPAC donations and signing up new contributors. Their expenses would be charged to NAPS HQ. Recommendation made by Kevin Trayer; seconded by Craig Johnson.

Recommendation failed on voice vote.

Recommendation 2 Area VP or Regional VP for each area / region have their expenses paid for the 2018 LTS Wreath laying (not to exceed $1,000) by NAPS HQ to help support their members. Recommendation made by Dan Mooney; seconded by Kevin Trayer.

Recommendation passed on voice vote.

Motion 1 Motion to allow the NAPS Resident Officers to enter into contract discussions with Dillard Financial Solutions to establish a financial partnership between the organizations. Motion made by Chuck Mulidore; seconded by Tommy Roma.

Motion passed 10/24/17. Voting: Yes (17) Wagner, Butts, Mulidore, Roma, Green, R., Johnson, Walton, Warden, Murphy, Aglidian, Needham, Trayer, Moreno, Mooney, Green, B., McCracken, and Cherry. No (7) Griffin, Rowel, Quinlan, Green, S., Elizondo, Pashinski, Atkins. Not Voting Ford, Board Chairman.

Spring 2018 Executive Board Meeting - The 2018 Spring Executive Board meeting will be held March 14-17, 2018 at NAPS HQ.

Good of the Association President Wagner thanked the Board for their diligence during the Fall Board meeting, and working for the betterment of the membership.

Executive VP Ivan thanked the Board for meeting the SPAC challenge

Chairman Ford thanked the board for a smooth, productive meeting.

16. Closing Prayer led by Eastern Region VP Richard Green

17. Adjournment - Motion to adjourn by K Trayer, 2nd by Cornel Rowel Motion passed on voice vote.

Respectfully submitted,

Chuck Mulidore

NAPS National Secretary-Treasurer 

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